Volunteering at OC’s

If you are considering join our squad of Sunday Saint’s who already enjoy the feel good factor of being involved on and off the pitch then we are so very very grateful and happy to welcome you on board!

Volunteers at Old Colfeians are so important and hugely appreciated as they are the backbone of our clubs existence by leading, supporting & developing Rugby within our club and our wider community.

What is involved?

Volunteers are not required to pay membership but are required to:

  • Register with our club and the RFU
    (not necessary if you already have a parent profile associated with your child)
  • Complete an RFU DBS check (even if you have one elsewhere!)
  • Complete our Volunteer application form
  • Attend the relevant RFU courses for the role you are helping us with.

    All of the above is necessary so that we can fulfil our duty of care and ensure that we are complying with our child welfare responsibilities in relation to those under the age of 18.  Info on how to complete these requirements can be found below.

Who do I contact to get started?

If your are volunteering for a role in an age group then firstly let the Team Manager know you are interested in helping out. Once your offer of help has been accepted, the clubs Safeguarding team (Child Welfare) will take over and get you ready to officially volunteer.

Below are OC’s Safeguarding team and we can be contact on: safeguarder@ocrfc.co.uk or individually by click on the relevant name.

Angie ElderClub Safeguarding Officer (CSO)07514
067 535 
Paul ScottMINIS – Assistant SO In Training! (ASO)
Cathy TynanGIRLS – Assistant Safeguarding Officer (ASO)07840
673 444
Donna RiviereAssistant Safeguarding Officer (ASO)07949
865 580


Please see below our 4 step guide to what you need to do now.

1. Complete and Sign Volunteer Application Form

Please send the completed form to safeguarder@ocrfc.co.uk and cc in your Team Manager.

NB:  All forms are for our clubs purposes only. The forms are stored securely in our password protected Club Dropbox account and are stored in line with our clubs Data and privacy policy.


2.  Please read the Volunteer Section in our Club Handbook containing your role descriptions, Codes of Conduct & Safeguarding procedures:

 Once you have read the Handbook, please see your Team Manager to sign your teams Volunteer Declaration Form form to confirm that you agree and will abide by our the RFU and our clubs codes of conduct/protocols.

3.  Complete your DBS application 

  1. If you are already linked with our club as a parent/guardian then you will already have an RFU number and we can initiate your DBS application.
  2. If you do not have a GMS account then please either Register with our club and the RFU or ask the family member who is linked to your child to Add you as a new member.
  3. Send us your competed Volunteer Application form

Once the above is in place the following will happen:

  • An automated email will be sent from the RFU’s DBS platform
    Please follow the link and choose 3 forms of ID.
    (TIP – Answer YES or NO to all the ID options to reveal further choices until you have  selected 3 appropriate documents.)
  • We will then need to witness your chosen 3 forms of ID
    (ID MUST BE ORIGINALS). The process should take no more than 10 minutes at the club.  Let us know when you have selected your documents and we will arrange to meet to witness them.
  • Upon Completion, your Certificate should arrive within approx 2 weeks.
  • Please let us know when it has arrived safeguarder@ocrfc.co.uk

NB:  The DBS Certificate is your property to keep safe should you be requested to present it at any time in the future. We do NOT need to see a copy as all the information we require can be accessed on the RFU system should we need it.

and finally….

4.  Training and Courses.

Below is a table of the RFU lead courses that need to be completed.  
NB:  If you have already completed these courses, this information will be available to us on the RFU’s Game Management System and unless it has expired, you will not need to completed them again.

Initially there are 2 online courses which MUST be done straight away by EVERYONE.

  1. The E-Safeguarding course
    Please head over to the GMS Course Administration Centre where you are required to log in to your RFU profile then add the FREE course to your basket. Once purchased you will receive an email with a link to complete the course.
  2. RFU‘CONCUSSION COURSE’ – (On-line course)
    This course is a required by EVERYONE and needs to be done before attending any of the other RFU run face to face courses.
    https://www.englandrugby.com/participation/playing/headcase

    We suggest that everyone does the Coaches one as it is most beneficial.
RFU Safeguarding 
‘PLAY IT SAFE’
RFU Coaching
‘RUGBY READY’
RFU
First Aid
TEAM MANAGERS
COACHES
FIRST AIDERS

Normally, to book onto the courses simply log in to your GMS profile and select the ‘Find A Course’ tab.

Note: Due to COVID 19 there are currently no RFU face to face courses available

What can I do to prepare myself in the meantime?

There is an online version of the Rugby Ready course can be completed at:  http://rugbyready.worldrugby.org/

We are unsure currently about First Aid courses and our First Aid Co-ordinator Bruce will update us as soon as he knows.

When courses are back up and running then all course fees can be reimbursed. Please keep receipts/emails and pass to either: 

Richard Williams (Minis treasure) richd_uk00@yahoo.com
Ann Muldowney (Junior & Club Treasurer)  tony.muldowney@btinternet.com

However, if you are able/willing to cover the course fees yourself then this will go some way to help keep the clubs running costs as low as possible and is completely at your discretion.  If so, you do not need to send a receipt for reimbursement.

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What now?  Can I start volunteering?
Coaches – Yes you can, BUT only as part of our Coaching Buddy System set up to support new coaches.  This means that until ALL the above requirements have been met, you are very welcome to begin your role as an assistant coach but supervision is required at all times.  Once your DBS Certificate arrives, you feel confident and when your Manager and Head Coach are happy, you can then begin to lead sessions as a fully fledged Team Coach!  You should also make every effort to attend the relevant courses within approx. 2 months of beginning the role.

Team Managers – Yes you can.  However you should be working under the guidance of a DBS cleared individual until your own DBS had been completed.  You should also make every effort to attend the relevant courses within approx. 2 months of beginning the role.

First Aiders – Sadly not… You MUST attend and pass the RFU First Aid course before you can begin your role.  Your DBS must also be complete before practicing as a First Aider.
Any First Aid questions please contact our First Aid Co-ordinatorBruce Elder:  firstaid@ocrfc.co.uk

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